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6/3/12

Time Takers, Time Wasters and Time Makers

At one time or another, everyone has felt like an Egyptian mummy – pressed for time. Through observation we can determine those things that are time takers (and learn to be more proficient), be aware of those things that are time wasters (and commit to better management), and weigh those things that lend themselves to being time makers (an incorporate them freely).

Time management is more about personal management than the number of minutes in a day. It is not just the way you spend the hours, but also how you relate to every aspect of life: physical and emotional, tangible and intangible.

Determine some possible culprits that contribute to your lack of enough time? What about: being overworked; inability to say “No”; lack of planning; lack of delegation, meetings, phone calls, texts, and e-mails; internet surfing; social networking; disorganization; spontaneity; routine and trivia; visitors; indecision; paperwork; mistakes; reading; boredom; not listening; gossip; complaining; laziness; priorities out of order…. What can be eliminated? What can be shortened? What can be delegated? What has lost its relevance but is hard to give up?

What are your greatest time takers? They may be necessary things that must be done, not only once but again and again. Things like payroll, reports, cleaning, maintenance, lawn work, laundry. Rather than be stressfully surprised by payroll every two weeks, recognize it as a pattern. Be pro-active rather than reactive. Stay ahead of the game rather than lag behind.

Business guru Michael Gerber says the solution is in the system. Examine your system. What needs to be eliminted for better flow? What needs to be incorporated for greater flow. What system(s) will be time makers?

· An A-Z filing system. Retrieval files are much more effective than the search and hope method. Piles of files are time wasters as well as clutter producers.
· Look at things rationally, rather than ideally. If you have not read the 2002 magazines, are you going to? If the display case is collecting dust and junk, utilize the space productively.
· Handle it once. Take care of it while it is in your hand or place it immediately in the appropriate place so you can bunch handle it at a scheduled time. The small job you put before other job bring everything to a halt.
· Employ the magic of scheduling. You will never rise above your calendar.
· Hire help! Train an apprentice. Duplicate yourself in someone else.

Prepare ahead of time for the shop to run smoothly in your absence or to expand to another location. Good managers work themselves out of a job by teaching others to do what they do. Then, they can move on up the ladder themselves.

Seconds are attached to minutes; minutes are attached to hours; hours are attached to years, years are attached to a lifetime; a lifetime is attached to eternity. Time matters. Make it count.

P.S. Don’t forget to connect with me.

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