Let's Get Organized, Part 3

Sunrise. Sunset. Life is a continuous, on-going process. Planting, weeding, harvesting and canning. As much as we accomplish, there is always more to do. As much as we know, there is always more to learn. Here are a few thoughts on prioritizing and organizing.

Identify the most important. Write down all the needs for the day, arrange in order of priority and tackle number one. Stay with number one until completed. Continually assess, “What am I doing now?” Weigh the current activity against what you have identified as the most important.

Make it a part of your everyday routine. Remember the hare and the turtle? It is better to consistently devote one-hour a day to planning and implementation than hours of stressful catch-up. Habits form character and determine destiny.

Practice the One to Four Ratios. Time management experts say that for every one of planning reduces execution by four to ten times. One hour of advance preparation can take up to ten hours off the finished project. One day of concentrated planning can reduce the job by four to ten days. One week of deliberate groundwork can knock off ten weeks from the completed task.

Preto’s 80/20 Law of Predictable Imbalance. This principle ascertains that 20% effort produces 80% results. Using this predictable imbalance, 20% of your outfits are worn 80% of the time, leaving 80% of the items in your closet as clutter. Busy-ness does not mean business. In a given workday, 20% of your activities produce 80% results, leaving 80% as non-productive bustle. Twenty-percent of your social interaction will produce 80% of your leads. By eliminating 10% public commitments, you will gain time to develop better customer service.

Simplify through elimination. Be realistic about what you can do, what you cannot do and what you do not intend to do. Rather than delaying and denying, let yourself know your conclusion. Schedule in and pursue the can do’s and will do’s. Obtain help where needed and discard the rest.

Be an investigative reporter. Budget your time by asking pertinent questions, such as who? what? when? where? and how? Who needs to be involved in this task? Who will benefit from my completing this chore? What resources are needed for efficiency? What results are anticipated? What benchmarks point to accomplishment? When will supplies be available? Where do we eliminate fluff? How does this element compliment that component? Keep these qualifiers and quantifiers in sight to help you stay on track.

Find balance. Live one day-at-a-time while planning for the future. Plan around your entire life; being diligent to include family.

Much of the business of life is repeated over and over. Michael Gerber states that the “solution is in the system.” Developing a smooth running system reduces frustration, increases productivity and is easily taught to new workers.